Family Promise of Hawaiʻi is a 501(c)3 nonprofit working to prevent and end homelessness for families with children. Our mission is to help homeless and low-income families in Hawaiʻi achieve sustainable independence by mobilizing existing community resources and support. We offer emergency shelter, rental assistance, prevention/diversion services, and holistic case management.
The Grants and Finance Manager is responsible for developing, managing, and evaluating Family Promise’s internal financial systems, ensuring they are effective, compliant, fiscally sound, and aligned with best practices and the organization’s strategic plan. This position will manage the budgeting and reporting processes for the organization’s grants and contracts. This position will also manage the organization’s financial processes, working closely with the Accounting Manager, and collaborate on the organization’s strategic growth.
Essential Job Functions
Grant and Contract Management (70%)
Oversee the complete financial lifecycle of contracts with local, state, and federal governments and grants from private foundations, serving as a key liaison to funders.
Monitor grant budgets, ensure spending is on track throughout the duration of the grant, and implement any needed budget revisions or amendments.
Prepare and submit monthly payment requests and other financial reports for grants and contracts, including supporting documentation.
Monitor grant reporting deadlines and collaborate with the program team to submit programmatic reports.
Monitor compliance with all funder guidelines and statutory requirements for government contracts.
Manage, reconcile, and report on allocations of salaries and financial transactions to grant awards.
Document matching costs (financial and in-kind) when required for government contracts.
Collaborate on grant proposals and budgets, and review new contracts to plan for and track requirements for deliverables and reports.
Work with program staff to ensure understanding of grant and contract funding, timelines, reports, and requirements.
Finance and Administration (30%)
Monitor and participate in the development of the organization’s annual budget, working with the Accounting Manager on monthly reports, account reconciliations, projections, and other analyses.
Work with the Accounting Manager to ensure timely and accurate processing of accounts payable.
Serve as a liaison to the organization’s key financial vendors and partners, including insurance, payroll, and retirement plan providers.
Manage the organization’s annual audit and tax filings, working with the Accounting Manager and the organization’s outside audit firm.
Create, oversee, and evaluate internal systems and procedures for financial operations to ensure accuracy, timeliness, and efficiency, with strong internal controls and adherence to all relevant regulations.
Required Qualifications & Experience
5 years of progressively responsible experience managing nonprofit grants, contracts, and finances.
Strong knowledge of budgeting and financial planning principles.
Working knowledge of regulatory standards and compliance requirements related to grant funding.
Strong communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
Excellent attention to detail and accuracy.
Ability to interpret, analyze, and report on complex financial data and contracts.
A self-starter with excellent problem-solving skills.
Reliable and able to keep confidences.
Proficient in Microsoft Office and Google Workspace applications.
Passion for the mission of Family Promise of Hawaiʻi.
Preferred Qualifications & Experience
Bachelor’s degree in business, financial management, or accounting.
Knowledge of federal, state, and local regulations and funding sources related to homelessness and social services.
Knowledge of data management and reporting systems used in social services.
Experience implementing and managing internal financial systems.
Experience collaborating with cross-functional teams, especially program teams in understanding grant-related needs and requirements.
Our Commitment to Equity
In line with Family Promise of Hawaiʻi’s core values, we are committed to advancing diversity, inclusion, equity, social justice, and antiracism throughout our work. We value the different forms of experience and expertise on our team, and we strive to build an organization that leverages each employee’s unique skills and perspectives. We encourage people of all backgrounds to apply to this position, even if you’ve had a less traditional career path or don’t think you check every box in the job description.
Submit your resume and cover letter at familypromisehawaii.org/careers. We will begin reviewing applications on a rolling basis, with priority review given to applications submitted by December 10, 2023. We would like to have the selected candidate begin in December 2023.
To protect the health and safety of our workforce and the community we serve, Family Promise of Hawaiʻi requires all employees to be fully vaccinated against COVID-19, as defined by the CDC, unless a reasonable accommodation is approved.
Compensation and Benefits
The salary range for this full-time position is $60,000 – $70,000.
Benefits at Family Promise of Hawaiʻi include:
A passionate team and mission-driven work environment.
Parking stall at the Family Promise of Hawaiʻi office.
Medical, dental, and vision insurance (covered for employee).
15 days of vacation, 10 days of sick leave, and 13 holidays annually.
Monthly cell phone stipend.
Retirement plan with employer contribution.
Professional development and training opportunities.